What is the Use of an Intranet?

There are many reasons why a business might want to set up an intranet (improving communication, teamwork, organization, productivity, etc.).

Often times the reason for wanting to utilize an intranet may be limited to simply increasing collaboration between teams, but it can be used for much more.

1. Used to improve communication

The most important reason to use an intranet is to improve internal communication. An intranet that integrates video, audio, instant messaging, email, and social media allows employees to communicate better with each other. In addition, an intranet provides easy-to-use content management systems and publishing applications, as well as the ability to share updates and news more easily and quickly.

2. Used to better control documents

People working on the same documents can get confused about what the latest version is, who wrote or edited it, and even where it is. The most effective solution is to seamlessly integrate with other collaboration tools to help employees know exactly where the document is drafted or who is working on it.

3. Used for sharing information

A quality intranet disseminates important updates and news to employees more easily and quickly through an easy-to-use content management system and publishing tools.

4. Used to strengthen brand identity

A quality intranet offers a look and feel that is unique to the business that purchases it. When a user logs into the intranet homepage, they are presented with a design that reinforces their brand identity and is written according to the organization’s style guidelines.